Essex Events Managers Advise What to Consider When Choosing a Venue for Your Business Event

May 17, 2014 - PRLog -- If you are planning a business event your main objective will be to leave a lasting impression. A key factor in this is the venue. There are many things to consider when choosing a venue and the helpful events managers at Sourcerer have put together some insider tips.

1.    Space

You obviously need a venue that will accommodate all your attendees. But think beyond this. Will guests need space to move about and network? Do you need an area for a demonstration or activities? Make sure there’s enough space to cater for anything you’re planning to include and liaise closely with any speakers or trainers. But also remember not to overdo the space. It can feel daunting and intimidating if you have a small number of attendees and a huge venue.

2.    Catering

If you’re serving food and drink at your event, check what the venue can offer. Ideally you’ll want a venue that will take care of everything for you, and to a high enough standard. If you’ve got to deal with catering yourself separately, that’s another drain on your time. Talk to the venue about the options they offer and how they accommodate the growing number of dietary requirements. Don’t leave anything to chance.

3.    Audio-Visual Requirements

Shelley Morris of Sourcerer Events (http://www.sourcerer-events.co.uk) says that if you are planning an event with guest speakers or hosting some form of corporate entertainment, you will probably need audio-visual equipment. "Assess in advance the availability of things like flat screen monitors, overhead projectors, PA system and microphone, internet access, whiteboards sufficient power outlets. If not directly available, see if the venue can offer favourable rates for AV-hire from an approved partner."

4.    Venue Reputation

Company profile is always at stake when hosting any event. So you need to consider whether your chosen venue will present a positive impression of your business. Think helpfulness and presentation of staff, venue reputation and condition and make sure it’s all fitting in as far as the expectations of your guests will go.

5.    Location & Accommodation

Think about where attendees will be travelling from. If the event is due to run late into the night, does the venue have accommodation on site or are there plenty of hotels nearby? See if you can negotiate with the venue on cost of overnight rooms, or let your events manager negotiate for you!

These are just some of the things Sourcerer suggests you should consider when choosing a venue for your business event. Hire an event organiser - like Sourcerer Events – andyou’ll have everything taken care of! But if there’s one piece of advice they want to leave you with, then it’s check out your shortlisted venues in person, don’t rely on websites and photos!

Find out more at http://www.sourcerer-events.co.uk.