A complete integrated software solution for ISO requirements

MAKATI CITY, Philippines - Aug. 10, 2016 - PRLog -- How an ISO certification can benefit your company or organization:

An ISO certified company will have met the requirements of a specific ISO certification, with ISO 9001 being one of the most widely recognized and sought after ISO certifications. The benefits of ISO 9001 are not overstated; companies large and small have gained great benefits from using this standard by discovering cost and efficiency savings.

Main benefits to being ISO 9001 certified:

Improved credibility and image;
- ISO 9001 is an internationally recognized standard.
- Has become the basis for creating a quality management system around the world.
- When a company is looking for a supplier, it is often a requirement that they have a QMS based on ISO 9001.

Improved customer satisfaction;
- Planning for and striving to meet customer requirements.
- Improved customer satisfaction means you will retain more happy repeat customers and customer loyalty.

Better process integration
-  Through the process approach, you can more easily find improvements in efficiency and cost savings.
- Improved process flow can be used to drive efficiency towards fewer errors.

Improved evidence for decision making
- evidence-based decision making. (Be more focused on applying resources to the areas that will improve efficiency and increase cost savings with less trial and error).
- Through monitoring the process you are improving, you will be able to see how much improvement has happened based on the data.

Create a continual improvement culture
- Improve your processes and organizational output through the use of systematic processes when problems occur in order to reduce the impact of the problem and increase the speed of recovery.

Engagement of employees:
- Employees involved in the improvements of the processes they work with are happier and more engaged employees.
- Engaged employees are more productive and will help the company better improve and save. (Especially when they understand how the quality of the process depends on them).

Why ISO 9001 as your starting point?
ISO 9001 is the start of good things for your company's efforts to gain better process control and improvement. By implementing the gains available through an ISO 9001 quality management system, you can build to even higher savings and improvements.

Main ISO objectives include:
- Establishing a central repository for SOP Docs (speed up retrieval)
- Version control and document retention period to insure documents and SOPs are always up to date with the latest version.
- Ensuring authorized new or existing employees can retrieve the latest version of an SOP document they need.
- Providing a quality management system that can be done manually or automated
-Improving efficiency and ensuring there are no loopholes. (Improved tracking capability, visibility and accountability)
- Key roles to enforce process
- All procedures to be audited and well documented
- Authorized people can change document (Document control group, review and approval team)

Approach:

Document Management System (DMS):
Setup a central DMS for SOP documentation with the following required functionality:
- Facility to allow document controllers to store latest procedures, work instructions, latest electronic documents, published policies, etc.
- Centralized storage and archiving of documents with a sophisticated search engine that allows quick access to any document or file.
- Facility to monitor expiring documents and ensure that the latest versions are made available to document consumers.

Business Process Management Tool (Workflow):
Setup a workflow solution to manage the routing, review and approval of SOP documents, with the following required functionality:
- Tracking capability, know the status of any process in an instant
- Ability to handle multiple and concurrent workflows
- Manual, temporal and/or file based initiation of process

Solution:

Archive One
A Document Management System designed to help document administrators classify, store & secure, search for and retrieve essential company records. Archive One allows you to manage and backup documents either in the cloud, or on your internal server, freeing up valuable office space previously used to store hardcopy documents.

Activity Factory
Moving further towards a paperless environment, Activity Factory is a workflow tool for Business Process Management (BPM), designed to help companies computerize manual processes and SOPs. Activity Factory let's managers automate complex processes easily without depending heavily on internal or external I.T resources.

For more detailed information, visit us at;

http://www.archive-one.net/

http://www.activityfactory.biz/